How It Works

A clear lane moves a record from the school to the receiver with proof on every step. This page shows the full digital academic record workflow in simple, human terms.

The End-to-End Flow

Step 1: Request With Consent

The applicant creates an account, names the issuing school and the receiver, and gives consent. The case opens with a time stamp. This is the first step for secure transcript submission.

Step 2: School Approval

The applicant creates an account, names the issuing school and the receiver, and gives consent. The case opens with a time stamp. This is the first step for secure transcript submission.

Step 3: Secure Delivery

The platform sends the official file to the receiver’s inbox or portal. The file carries a verify link and a QR code. This is the core process of transcript delivery and the model for how to send academic records electronically.

Step 4: Confirm And File

The receiver opens the verify page, checks the origin and time stamps, and files the result. This is how to verify transcripts online without phone calls or repeated emails.

Status Page

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What You See

  • Request created, request processing, request approved, file sent, file opened (if using API)
  • Time stamps for each step
  • Who performed each action
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Why It Helps

  • Fewer follow-ups during peak season
  • One view shared by the applicant, the school, and the receiver

 

 

Verify Page And QR

Verify Link

Opens a page that shows the source school, file details, timeline, and action log. This is the heart of the online transcript verification process.

QR Code

Scan to reach the same verification page. Quick checks at the desk or in meetings.

Logs

Every view and action is recorded. Audits are faster when the proof is easy to find.
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Delivery Options For Receivers

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Receiver Inbox

Use a dedicated address for incoming records. Keep all files in one lane.

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Secure Portal

Sign in to view cases, approve tasks, and export proof.

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Export Proof

Save the verify page, file ID, and sender headers for your records. This supports a clean institution transcript exchange process.

Offline Capture Protocol

We use it when a campus has weak or no internet.

How It Runs

The result is the same. You get a verify link, time stamps, and logs.

  • 1. A trained staff member visits the school
  • 2. The request is checked on site
  • 3. The record is captured and sealed
  • 4. The file is placed in an official TranscriptDove envelop, with a TranscriptDove one page letter acknowledging verification.
  • 5. Delivery follows the same secure lane or paper copy.
  • 6. Sealed hard copy can be delivered if required, tied to the same digital case

Turnaround And What Controls It

  • Issuer prep and approval may take time.
  • The platform handoff will occur once the school approves.

Speed up transcript verification turnaround time

  • Share exact receiver details at the start
  • Use the correct name and dates as shown on the school record
  • Publish one receiver inbox for all checks

Better Security On The Digital Academic Record Workflow

  • Records stay protected at rest and in transit.
  • Only approved staff can view or release a file
  • Every view and action is logged with time stamps

What Proof Looks Like For The Institution Transcript Exchange Process

  • Source issued file
  • Verify the link or QR
  • Time stamps and action log
  • File ID or hash
  • Sender headers

This is the proof that reviewers and auditors expect in a modern

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For Institutions

Create a receiver account. Publish your receiver's address. Start receiving proof on every file.
District Transfer

For Employers

Set up HR receiving. Confirm in one click. File the proof pack with each hire.
Records Digitization

For Students

Start a request once. Track status. Your receiver gets a file that is easy to check.
Create Receiver Account
Onboard Your Institution
Start A Request

Move records with Accurate Proof

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